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December 2025 ReadyPay Release Notes

2025 December ReadyPay Release Notes

Version 3.74.0.18

Released: 2025-12-22

Updated: 2025-12-26 (Added solutions article links to TAPS-547)

important

  • Your Service Bureau and ReadyPay Online environments must be upgraded during the same maintenance window

  • If your service bureau has any downstream ReadyPay sync sites, EarnIn Payroll recommends upgrading them before their next SyncUp to your service bureau's environment.

  • Your ability to SyncUp to EarnIn Payroll has been disabled. Please notify Support at least 24 hours before installing this release so we can re-enable your ability to SyncUp.

  • Federal eFiles for Forms 940, 941, 943, 944, and 945 are still being finalized. Updates for these eFiles will be sent in the January 2nd tax update.

  • High impact tickets:

    • Federal W-2 forms and form processing have been updated. See Engineering ticket TAPS-570 for details.
    • Secure Act 2.0 features have been added. See Engineering ticket TAPS-547 for more information.

Preinstall Instructions​

  1. Download the ReadyPay_3.74.0.18.zip file from the Releases/ReadyPayDesktop folder on the Taslar FTP server .

  2. Unzip the ReadyPay_3.74.0.18.zip file (containing the ReadyPay Desktop installer and an MN Paid Family Leave Visual Basic file).

  3. Place the ReadyPay_3.74.0.18.exe file in a central location where they can be executed from all servers and workstations at the service bureau, and on the RPO side.

  4. Deactivate your RPO sync schedule.

ReadyPay (1)

  1. Stop the following services on all servers at your service bureau: Ready Pay Process Server ReadyPay .Net Process Server ReadyPay Document Transfer Millennium Synchronization Server

  2. Install ReadyPay_3.74.0.18.exe on all ReadyPay classic process servers, Synchronization server, and all end user workstations in your service bureau environment.

  3. Run ReadyPay as Administrator against your database(s) to launch the database upgrade process (only needs to be completed once per database and can be run on any machine).

  4. Start the "Ready Pay Process Server" service on one classic process server.

  5. SyncUp to get tax and database updates.

  6. Stop the "Ready Pay Process Server" service on the one classic process server you started in step 4.

  7. Restart all services that were stopped in step 1 .

ReadyPay Online (2)

  1. Stop the following services on all servers on the RPO side: Ready Pay Process Server ReadyPay .Net Process Server IIS

  2. Install ReadyPay_3.74.0.18.exe on all your classic process servers and your web server.

  3. Run ReadyPay as Administrator against your database(s) to launch the database upgrade process (only needs to be completed once per database and can be run on any machine).

  4. Start the "Ready Pay Process Server" service on one classic process server.

  5. SyncUp to your Service Bureau get tax and database updates.

  6. Stop the "Ready Pay Process Server" service on the one classic process server you started in step 4.

  7. Check the PDFInstall.log file on your web server and all process servers to verify that the "Millennium PDF" printer was successfully installed. The default folder is C:\Program Files (x86)\Millennium 3 . If the log file does not contain a "Printer setup succeeded" message, run the InstallMillenniumPDF.bat file to install it.

  8. Restart all services that were stopped in step 1 .

  9. Reactivate your RPO sync schedule.

Release Notes​

TicketRelease Notes
TAPS-867457(b) plans now have additional codes that allow for double the annual limit. Special rules allow an increased limit during the 3 years preceding retirement age (as defined in the plan).
  • Deduction type 457b 3Yr has been added.
  • Annual limits are 47,000.00 for 2025, and 49,000.00 for 2026.
  • Income limits are 350,000.00 for 2025, and 360,000.00 for 2026.
  • Earning type Memo457b3Yr code type for the employer match, if any.
  • Taxability for 457b 3Yr is the same as 457b.
TAPS-860CA withholding monthly and quarterly deposit threshold is now 400.00.
TAPS-903Child support ACH file format has been fixed.
TAPS-133CO withholding payment date has been corrected for check dates that fall on December 31st.
TAPS-639CT family leave (CTFML-E) tax code now has an ACH Credit payment method. This payment method requires you to update your ACH Code (in System > Setup > Misc tab > ACH Setup option > User Scripts subtab) with the following Batch Header / Company Name script: IF AchTrans.id = "CTFML-E" then AchTrans.BatchCompanyName = "Preparer Name" End If For the Batch Header / Company Entry Description add: If AchTrans.id = "CTFML-E" then AchTrans.BatchCompanyEntryDescription = "CTPL CNTRB" End If For the Detail Record / Individual ID add: If AchTrans.id = "CTFML-E" then AchTrans.DetailIndividualID = CInfo.coEIN End If
TAPS-825Deduction types HSA FAM and HSA IND are now exempt from PA withholding.
TAPS-858Federal cost-of-living adjustments have been made for 2026. See the 2026_IRS_COLA.xlsx file attached to the bottom of this article for details.
TAPS-600Federal Forms 1099-Misc and 1099-NEC have been updated for 2025. Excess Golden Parachute payments have been moved from the 1099-Misc to the 1099-NEC. This resulted in the following changes.
  • 1099-Misc has a greyed-out box that previously held Excess Golden Parachute payments. Labels for boxes 13 - 18 have been updated accordingly.
  • 1099-NEC Box 3 Now stores Excess Golden Parachute payment amounts. Previously, this box was blank. Note: EarnIn Payroll recommends that any end-client companies with Excess Golden Parachute payments have their existing 1099-MISC and 1099-NEC form definitions end-dated, effective 12/31/2024 (Master Company Setup > Form 1099 Setup tab). New form definitions will need to be added, effective 1/1/2025.
TAPS-829Federal Forms 1099-Misc, 1099-NEC, and 1099-R eFile specs have been updated for 2025. Notes:
  • 1099-NEC forms with Excess Golden Parachute payments cannot be eFiled using the FIRE system, which is ReadyPay’s supported format. You must file affected companies by paper or apply for an exception from the IRS.
  • Oregon was added as a Combined/Fed State Filer, and Missouri was removed as a Combined/Fed State Filer.
  • Form 1099-R now includes “Y” as a valid distribution code.
TAPS-766Federal paper Forms 940, 943, 944, and 945 have been updated for 2025.
TAPS-570Federal W-2 forms and form processing has been updated. Most of the changes are for employees living in Guam, Puerto Rico, and the US Virgin Islands.
  • Employee Tax Form options on the Compliance tab now include “W2GU”, “W2PR”, and “W2VI”.
  • Employees living in these territories must have the Tax Form field ( Compliance tab) changed to the version for their territory.
  • Employees living in these territories must not have a Federal Withholding tax code set up on their Taxes tab.
  • The 4-up Format Codes must be used on the W2/1099 Form Setup tab for these 3 territories (System > Setup).
  • The Produce W2s tab (System > Tax > Year End) now has a “W2 Form” dropdown list on the Printing sub-tab. You must select the “W2 Form” option before calculating W-2s for any employees.
  • The Create W2 MMRef tab has not been changed. The eFile will automatically include records for all employees, regardless of which state or territory they reside in. Notes:
  • All W-2 forms must be calculated before creating the SSA file. For example, for an employer with 1 Guam EE, 1 PR EE, and then all US state employees, the SSA file will not be created until each of those has been calculated and printed.
  • Printed Forms W2 and W2GU are showing some inconsistencies with the font used for the employee's name. This will be fixed in an upcoming release.
TAPS-140Federal W-2 reporting has been updated for CT paid family leave. The employee's amount will be reported in Box 14 with the label "CTPL".
TAPS-134Federal W-2 reporting has been updated for ME paid family leave. The employee's amount will be reported in Box 14 with the label "MEPFML".
TAPS-850Federal withholding tables have been updated, effective 1/1/2026.
TAPS-868FUTA Credit Reduction states for 2025 are CA and VI.
TAPS-759GA Annual Reconciliation form has been updated for 2025.
TAPS-859KY local tax code KY-BOO1 (Boone) wage base has increased to 79,494.00, effective 1/1/2026.
TAPS-68Minnesota Paid Family Leave tax has been added, effective 01/01/2026.
  • The employer tax code is MNPFL and has a default rate of .0044.
  • The employee tax code is MNPFL-E and has a default rate of .0044.
  • The wage base is equal to the 2026 Social Security Wage Base of 184,500.00. Additional details:
  • The total premium rate for 2026 is 0.0088.
  • The maximum employee contribution is 0.0044.
  • Employers may choose to pay more than their required share- up to the full 0.0088- by overriding both rates and covering the employee portion voluntarily.
  • Employers can apply for a reduced rate based on their size.
  • A VB script is provided in the install kit that you can use to add the tax codes to qualifying employees. Note: EarnIn Payroll is waiting for the state to provide clear instructions on filing methods and which agency to send payments to.
TAPS-892MO withholding tables have been updated, effective 1/1/2026.
TAPS-878MS Annual Reconciliation form has been updated for 2025.
TAPS-881NC SUI wage base has been updated to 34,200.00, effective 1/1/2026. The update also applies to tax codes NCSUR and NCAST.
TAPS-758NC withholding forms have been updated.
  • Form NC3 has been updated for 2025.
  • Forms NC5 and NC5Q have been updated for 2026.
TAPS-891NE withholding tables have been updated, effective 1/1/2026.
TAPS-751NJ927 has been fixed. Previously, Month 1 and Month 3 employee counts were sometimes missing from the general employee count fields and the private-plan fields. These counts now populate correctly in both the paper and electronic filings.
TAPS-880NM withholding tables have been updated, effective 1/1/2026.
TAPS-873NM worker’s comp. form has been updated for 2025.
TAPS-845NY withholding and NY-YON1 tax tables have been updated, effective 1/1/2026. Note: NY City and Yonkers NonResident taxes did not change.
TAPS-888OBBB reports for Qualified Tips and Qualified Overtime have been added.
  • OBBB Statement of Qualifying Amounts (RP_020_0001) is the employee statement.
  • OBBB Qualifying Amounts (RP_020_0002) is the company report. It lists the amounts for all employees. Notes:
  • The employee report includes verbiage explaining why the Qualified Tips and Qualified Overtime amounts are different than their total tips and overtime. This section is configurable through the Additional Formula tab on the report.
  • Employee amounts will be moved to the W-2 starting in tax year 2026.
  • The reports do not require employees to have an SOC code.
TAPS-768OH local tax updates. The descriptions for tax codes OH-WAS1 and OH-WAS2 have been updated to “Washington Court House”.
TAPS-886OH SUI surcharge has been added, effective 1/1/2026.
  • Tax code OHSUR code has been added with a default rate of 0.0015.
  • Deposits are made with OHSUI at quarter-end.
  • Updates to the quarterly form are anticipated in Q1 2026.
TAPS-465OK withholding tables have been updated, effective 1/1/2026.
TAPS-877OR SUI and AST wage base has been updated to 56,700.00, effective 1/1/2026.
TAPS-855PA local tax code PA-BROP (Brokenstraw LST) address has been updated.
TAPS-477Preprocess Labor has been updated so that changes to an employee’s cost center or job code made while a payroll is open are now correctly reflected in the report. Previously, these updates required backing out and restarting the payroll.
TAPS-459Report naming parameters [CheckDateYYYMMDD], [CurrentAMPM], [CurrentDateTime], [CurrentHours12], [CurrentHours24], [CurrentMinutes], and [CurrentSeconds] have been fixed.
TAPS-846RI withholding tables have been updated, effective 1/1/2026.
TAPS-864SC withholding tasks SCSITWEFILE and SCANNEFILE now produce a backup report as a text file. The purpose of the backup report is to help SC reconcile payments and identify missing payments.
TAPS-547Secure Act 2.0 features have been added.
  • The Company and Employee "401k" tabs have been renamed to "Retirement".
  • Both Retirement tabs now include a "Plans" option that you will use to manage end client retirement plans. The following database tables have been added: CRetirementPlan ERetirementPlan CRetirementPlanMatch The following database columns have been added: SCodeTypes.retirementPlan EInfo.priorYearBox5ExceedsMax EPendingEmployee.priorYearBox5ExceedsMax New memo types have been added: Memo401k, Memo403b, Memo408k, Memo457b, MemoIRA, MemoSimple Note: Click here for the Company Setup article that describes how to set up Retirement Plans. Click here for the Employee Maintenance solutions article that describes how to use the Retirement Plans.
TAPS-470Taxability for earning type “Military” has been corrected to be taxable.
TAPS-724User-defined SUI tax codes UDSUI1, UDSUI2, and UDSUI3 now support EFT Debit payment methods, which create a CSV file.
TAPS-883VT Annual Reconciliation form has been updated for 2025.
TAPS-884VT Health Insurance (VTHI) tax rate has been updated to 0.58075, effective 1/1/2026.
TAPS-748WA local tax update. Seattle Social Housing Tax (WA-SEA4) forms have been added, and the payment address has been updated.
  • Task WASEA4DEP dated 01/01/2025-12/31/2025 is to be run at year-end, and will include the annual amount due because the amount due for 2025 goes with the 4th quarter return.
  • Task WASEA4DEP dated 01/01/2026-12/31/2100 is to be run at quarter end, starting in tax year 2026, and will include quarterly amounts.
  • The tasks produce the required form as well as a wage listing. Note: The wage listing is not required to be filed.
TAPS-874WI Annual Reconciliation form has been updated for 2025.
TAPS-872WV Annual Reconciliation form has been updated for 2025.